Background
The Developing Country NGO (DCNGO) Delegation represents civil society on the Board of the Global Fund. Delegation members come from NGOs working on HIV, tuberculosis, and malaria, as well as organizations focused on cross-cutting issues such as human rights, key and vulnerable populations, and gender. The Delegation’s mandate is to represent the views of its constituency at the Board level, regularly reviewing advocacy priorities based on policy discussions and constituent concerns. More information about the Delegation can be found here.
The DCNGO Delegation is seeking proposals from professional travel agencies to provide comprehensive travel management services. The selected agency will support travel arrangements for Delegation members, through the Constituency Focal Point (CFP) including international flight options and visa advice. Reliability and cost-effectiveness are key, with a focus on securing the most competitive economy-class fares for direct routes.
Scope of Work
The selected agency will be responsible for:
- Providing competitive flight quotes
- Booking and managing international flights
- Planning cost-effective itineraries with flexible options
- Offering 24/7 traveller support and emergency assistance
- Ensuring compliance with budgetary guidelines and cost-saving measures.
Eligibility Requirements
Applicants must demonstrate:
- Proven experience in managing travel for NGOs
- Ability to provide competitive rates and flexible booking policies
- Strong customer support with excellent response times
- Familiarity with international travel regulations and visa processes.
Submission Details
Interested agencies should reach out to CFP@developingngo.org who will provide additional details. We are expecting:
- A cover letter outlining company profile, relevant experience, support capabilities, proposed service model, and pricing structure
- Two references from current clients
- Sample flight quotes (For details on how this is expected please, contact CFP@developingngo.org who will provide further specifications to ensure comparability of quotes.
Deadline: Wednesday 18 March 2025
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